Tri-State Symposium November 18-19, 2025 

Dear Exhibitor(s) and Sponsors:

We are working with and bringing together top leaders in the nation leading the way for Educational Opportunities, Transforming Health Innovation Efforts, and in the age of Healthcare AI/Human-Centered AI Superintelligence across the nation!  This year's Theme: "Building Rural Health and Innovation with the Voices of Our Communities, and in the Age of AI." This includes innovation across industry, academia, CBOs and FBOs, and government. 

Event will help Kickoff Rural Health Week in Pennsylvania, and this week includes November 20 National Rural Health Day.

This is a two-day conference. We are delighted to invite you to include your work in this important dialogue and educational platform. The Symposium will bring together leaders from academia, healthcare, government, and community-based organizations across the nation with an emphasis from Pennsylvania, Ohio, and West Virginia to explore transformative strategies for improving rural health outcomes, especially in the context of rapidly evolving technologies and the post-pandemic landscape. Additionally, this conference will have poster presentations and exhibits. Students and community organizations are invited to attend and present at a reduced rate (or no cost through submitting an Apply for a Registration Fee Waiver to symposium@nirmh.us) and hope this opportunity will encourage student and community engagement, allow them to contribute their perspectives, and connect with experts from across disciplines.

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Premier  

$20, 000

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• 2 Exhibit Spaces

• 15 Conference Admissions

• Opportunity to add a marketing item to attendee bag

• Corporate Logo on Symposium PR Materials, Website, Program, Email Announcements

• Corporate Ad on the back cover of official Program Book

• Co-branding allowed on Symposium PR Materials, Website, Program, Email Announcements 

• 3-5 slides to be included the Program’s slide deck displayed during Symposium

• 1 Full Page Color Advertisement in the Program

• 2–3-minute Video and 3-5 minutes Podium Remarks

• Recognition of Sponsorship Throughout Symposium

• Post Symposium Reporting

• Up to 2 Complimentary Post Symposium Sessions with Your Company Leadership Team and the NIRMH Think Tank – 1:1 Follow-Up Session 

• Up to 2 Complimentary Employee Training Post Symposium Sessions for your Department DEI, SDOH or AI Team Leadership with the NIRMH Think Tank

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Platinum

$15, 000

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• 2 Exhibit Space

• 10 Conference Admissions

• Opportunity to add a marketing item to attendee bag

• Corporate Logo on Symposium PR Materials, Website, Program, Email Announcements

• Corporate Logos Co-branded allowed

• 1-2 slides to be included the Program’s slide deck displayed during Symposium

• 1 Full Page Color Advertisement in the Program

• 2-3 minutes Podium Remarks

• Recognition of Sponsorship Throughout Symposium

• Post Symposium Reporting

• 1 Complimentary Post Symposium Sessions with Your Company Leadership Team and the NIRMH Think Tank – 1:1 Follow-Up Session 

• 1 Complimentary Employee Training Post Symposium Session for your Department DEI, SDOH or AI Team Leadership with the NIRMH Think Tank

Gold

$10, 000

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• 2 Exhibit Space

• 8 Conference Admissions

• Corporate Logo on Symposium PR Materials, Website, Program, and Email Announcements

• Half Page Color Advertisement in the Program

• Recognition of Sponsorship Throughout Symposium

• 1 Complimentary Post Symposium Session with Your Company Leadership Team and the NIRMH Think Tank – 1:1 Follow-Up Session 

• 1 Complimentary Employee Training Post Symposium Session for your Department DEI, SDOH or AI Teams Leadership with the NIRMH Think Tank

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Silver

$5, 000

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• 2 Exhibit Space

• 6 Conference Admissions

• Corporate Logo on Symposium PR Materials, Website, Program, and Email Announcements

• Quarter Page Color Advertisement in the Program

• Recognition of Sponsorship Throughout Symposium

• 1 Complimentary Post Symposium Sessions for your Company Leadership Team with the NIRMH Think Tank – 1:1 Follow-Up Session 

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Bronze

$2, 500

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• 1 Exhibit Space

• 3 Conference Admissions

• Corporate Logo on Symposium PR Materials, Website, Program, and Email Announcements

• Eighth Page Color Advertisement in the Program

• Recognition of Sponsorship Throughout Symposium

• 1 Complimentary Post Symposium Sessions for your Company Leadership and the NIRMH Think Tank – 1:1 Follow-Up Session 

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Advocate   

$1, 500

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• 1 Exhibit Space

• 2 Conference Admissions

• Business Card Color Advertisement in the Program and logo

• Recognition of Sponsorship Throughout Symposium

• 1 Complimentary Post Symposium Session with Your Company Leadership and the NIRMH Think Tank – 1:1 Follow-Up Session

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Community Ally                                                                          

$ 500             

• 1 Exhibit Space                                                                                    

• 1 Conference Admission

• Name listed in the Program

• Recognition of Sponsorship Throughout Symposium and logo

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​Benefactor/Community Partnershi8p

$ 100

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• Name listed in the Program

• Recognition of Sponsorship Throughout Symposium

• Logo on Website 

There are also sponsorship opportunities available for the following: Continental Breakfast, Morning Break, Luncheon, Networking and Dessert Break, and Afternoon Break, and the Networking and Welcome Reception.

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To Pay by Check, you can obtain the Payment Check Method Form with instructions by contacting symposium@nirmh.us 

Type in the Subject line: "Check payable to: NIRMH, For: 2025 Tri-State Symposium November 18-19, 2025" 

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  Sponsor Questions?

                                                                                                         Contact NIRMH at: symposium@nirmh.us 

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Program Advertisement Deadline

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Please find below the instructions if your company would like to include an advertisement in our official Symposium program.

• Submit logos, ads, and advertising materials by electronic email to the Treasurer at symposium@nirmh.us  

         In the type “Your Organization’s Name – materials for NIRMH 2025 Tri-State Symposium in Pittsburgh – Rural Health.”

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• Files must be compressed (PDF, JPEG, etc.)

• All placed images will be at 300dpi (or more) at 100% scale. Ads can be in color or black and white. Ad as PDF (grayscale for inner pages, CMYK for cover) with all fonts converted to outlines and placed images at 300 dpi.

• Submit your materials via email to: symposium@nirmh.us 

          Deadline by November 10, at 5:00 pm.

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Dimension Requirements (approximate):

(Note: gutters and margins have been accounted for)

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​​​​​​     1. Full Page Ad: 7” W x 7”

     2.Half Page Ad horizontal: 7” W x 3.375” L

     3. Half Page Ad vertical: 3.375” W x 7” L

     4. 1/4 Page Ad: 3.375” W x 3.375” L

     5.  1/8 Page Ad: 3.375” x 1.5625”

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Exhibitors include an onsite exhibit space. Please follow the instructions below if your organization would like to exhibit during our Symposium.

• Report to the Registration Table. You will be issued an assigned booth space number in the designed Exhibit Area.

• Symposium hours:

      Tuesday, November 18, 2025, from 8:00 am – 6:45 pm

      Wednesday, November 19, 2025, from 8:00 am – 3:45 pm

• Exhibit Area hours: 

       Tuesday, November 18, 2025, from 8:00 am – 6:45 pm

       Wednesday, November 19, 2025, from 8:00 am – 3:45 pm

        Also, during the Attendees Coffee / Break time /Networking

                Morning                 8:00 am – 8:30 am

                                               10:30 pm – 10:45 am

               Afternoon              2:30 pm – 3:00 pm

• Exhibit Set-up hours: 7:30 am – 8:00 am

• Exhibit Tear-down hours: Tuesday from 6:30-7:00 pm, and on Wednesday from 3:30– 4:00 pm.

Note: All exhibit items must be removed prior to 5:00 pm the same day. Any items left behind will be considered unclaimed and put in the trash. 

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                                                                                              POSTER PRESENTATION GUIDELINES 

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SESSION (All sessions will be held onsite at Duquesne University Student Union Ballroom unless otherwise noted). The Poster Session will take place on Tuesday, November 18, 2025, during the Networking & Welcome Reception that will take place from 5:00 – 6:45 PM.

7:30 a.m.   Set-Up (Exhibits & Posters setup onsite 11/18/2025 by 8:30 a.m. and teardown no later than Wednesday, 11/19/25 by 4:00 p.m.)

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INSTALL POSTER: Poster installation is between 7:30 AM – 8:30 AM on Tuesday, November 18, 2025.
Posters will be installed and presented in Duquesne University Student Union Ballroom – Poster Session Area. Posters will be displayed both days of the conference (Tuesday and Wednesday).

PRESENT POSTER: Report to your Poster Area and be by your poster display from 5:30– 6:00 PM. All attendees will be encouraged to stop by and visit your poster(s).

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DISMANTLE POSTER: Poster dismantling is between 2:30 PM - 2:45 PM and 3:30 PM – 4:00 PM on Wednesday, November 19, 2025. All posters that have not been removed during the assigned dismantling period will be discarded.

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Guidance:

​Your poster presentation of your research, outreach and / or impact should inspire and motivate our conference attendees as they embark on their efforts related to rural health research, outreach, and impact, including science, policy, community programs, medical AI, cyber security, technology and innovation, product development, health and human services, healthcare delivery, utilization management, law and ethics, public health models, or practice.

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Evaluation criteria are the same for all categories of poster presentations. The guidelines below provide general information about what to include in presentations related to rural health research, outreach, and impact, including science, policy, health services community programs, law and ethics, AI, veteran affairs, disability or practice in rural areas.   

Science/Research Posters

All abstracts should address an appropriate topic of scientific discussion. Presentations should not include commercial messages or inappropriate references to specific products, services, or commercial concerns.

Additional selection criteria include:

• Poster/Project Title and author's name, and affiliated institution

• Abstract (250 words)

  • Scientific presentations use traditional format: Background, Purpose, Methods, Results, Conclusion

• Poster Dimensions/size: standard sizes used at many universities and printing services for both student symposiums and professional conferences are allowed. Standard scientific posters and Tri-folds display boards are allowed.

The standard student scientific poster in the United States is 48 inches wide by 36 inches high (48" x 36").

• Larger standard: Another frequently used size is 56 inches wide by 42 inches high (56" x 42").

• Tri-fold: Tri-fold display boards often use a 48" x 36" or 40" x 28" poster.

• Posters Ink: posters printed in Color or Black and White are allowed.

• Figures, Graphs, Photos are allowed.

• Listing the Links to your websites and LinkedIn profile (optional) is allowed.

Community-based Organizations, Faith-based Organization Posters

All abstracts should address an appropriate topic of scientific discussion. Presentations should not include commercial messages or inappropriate references to specific products, services, or commercial concerns.

Additional selection criteria include:

• Poster/Organization’s Name/Project Title and author's name, and affiliated institution(s)

• Abstract (250 words)

  • Community organization presentations use the format that Describes their Mission and highlight their work in rural areas like their Project Description, Services, Interventions, Impact, Upcoming events or programs, Health Promotion & Health Education, Farming/Agriculture Programs/Services Models, New Technology, Innovation Models, and / or Collaboration Projects etc.

• Poster Dimensions/size: standard sizes used at many universities and printing services for both student symposiums and professional conferences are allowed. Standard scientific posters and Tri-folds display boards are allowed.  Posters are front, one-sided only.

The standard student scientific poster in the United States is 48 inches wide by 36 inches high (48" x 36").

• Larger standard: Another frequently used size is 56 inches wide by 42 inches high (56" x 42").

• Tri-fold: Tri-fold display boards often use a 48" x 36" or 40" x 28" poster.

• Posters Ink: posters printed in Color or Black and White are allowed.

• Figures, Graphs, Photos are allowed.

• Listing the Links to your CBOs/FBOs websites and LinkedIn profile (optional) is allowed.

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For more details or information email us at symposium@nirmh.us​​

Thank you!

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